Most individuals persist with the statistical fundamentals of Google Sheets. Chances are you’ll use the app to document how a lot cash you made for the month or enter different statistics. However Google Sheets affords superior options that may enhance information accuracy and show you how to work sooner. You may change themes to make the app extra visually interesting and automate repeated processes on the most effective Android telephones, tablets, and computer systems.

Like most apps in Google Workspace, Google Sheets is cloud-based and lets you sync your work throughout your gadgets. To maximise the advantages of utilizing Google Sheets, use the eight suggestions we reveal on this submit.


What’s Google Sheets?

Google Sheets is a free and cloud-based various to Microsoft Excel. The spreadsheet program is designed for information entry and has an interface that is match for enterprise or private use. You need to use the app to create and format particular blocks referred to as “cells,” use capabilities and formulation to change and calculate values inside cells, and collaborate with folks in actual time.

Google Sheets is an internet app that saves your work as you go. Your information stays non-public till you give folks entry to it, the identical means most Workspace purposes function. Sheets can also be free for private use, but it surely has a Enterprise model that fits small and enormous companies. You need to subscribe to a Google Workspace plan to entry it, which begins at $6 a month. A Google Workspace subscription plan additionally unlocks the Enterprise variations of the opposite productiveness apps.

Google Sheets has an online app you should use out of your browser and a cellular app. Nonetheless, utilizing it in your telephone limits its functionalities. It is best used for fast edits and never intense computations.

1. Freeze columns and rows

There are hundreds of thousands of cells in a single Google spreadsheet. You possibly can miss necessary information in the event you scroll an excessive amount of. Sheets lets you freeze explicit columns or rows to make sure that does not occur. The frozen cells associate with you once you scroll across the spreadsheet. Nonetheless, you may’t freeze just one cell.

Freeze columns and rows on computer systems

  1. Click on the drop-down arrow beside a column letter.
    Dropdown arrow on Column letters in the Google Sheets web app

  2. Choose View extra column actions.
  3. Click on the Freeze as much as column choice.
    View more column actions on Google Sheets

  4. Alternatively, drag the grey bar beside the row numbers to the column you wish to freeze.
  5. To freeze columns, drag the bar to the best. To freeze rows, drag the bar down.
    Freezing columns and rows with gray bar on Google Sheets web app

Freeze columns and rows on the cellular app

  1. Faucet and maintain any cell letter. All the column is highlighted in blue, and a menu pops up. To pick a whole row, faucet the row quantity.
  2. Faucet the three-dots icon to broaden the menu.
  3. Choose Freeze.

2. Filter information

When collaborating with third events on Google Sheets, your information could mix with theirs and turn out to be messy to kind by means of. The filter choice lets you disguise everybody’s information and think about solely yours. Beneath are the other ways you may disguise information:

  • Filter by colour: Reveals solely cells which have colours. First, it’s essential to fill the cells with a novel colour or change the textual content colour of their values.
  • Filter by situation: Limits your spreadsheet view based mostly on particular situations. For instance, you may solely see cells with values beginning with A, B, or C.
  • Filter by values: Hides particular phrases or numbers below a column.

Filter information in Google Sheets on computer systems

  1. Click on any cell that has a worth inside it. Double-click and drag throughout columns and rows to pick out a couple of.
  2. Go to Information > Create a filter. Google Sheets routinely locations filter icons on the cells.
    Data menu on Google Sheets web app

  3. Click on the filter icon to decide on your filter methodology.
    Creating filters on Google Sheets web app

  4. To filter by colour, click on a cell and use the Fill colour button to vary its colour. Use the Textual content colour button to vary the hue of the textual content solely.
    Fill cell and text colors on Google Sheets web app

  5. Click on the filter icon and go to Filter by colour. The colours you selected are the one ones that seem to any extent further.
  6. To filter by situation, click on the filter icon and choose Filter by situation.
  7. To filter by values, click on the filter icon and uncheck any worth from the listing. The unchecked values now not seem in that column.

Filter information in Google Sheets on the cellular app

  1. Faucet any cell with a worth inside it. Faucet any cell letter or quantity to spotlight rows and columns.
  2. Faucet the three-dots icon to open the sheet’s menu.

  3. Choose Create a filter. A inexperienced spotlight seems over your chosen columns and rows.

  4. Faucet the filter icon, and the choices for filtering values pop up in a brand new tab.

3. Use Google Sheets themes

Google Sheets has 16 themes accessible on the internet app. Your theme is about to Commonplace by default, however you may change it to a different one. You may also customise your chosen theme with totally different fonts and colours for chart backgrounds, textual content, and hyperlinks.

The theme solely applies to the present spreadsheet you are engaged on and to not current or future spreadsheets. You may solely change themes from mild to darkish on the cellular app, however no matter theme you select on the internet app displays in your telephone. Use the darkish theme to save lots of the battery.

Use Google Sheets themes on computer systems

  1. Go to Format > Theme. A brand new sidebar seems.
    Format menu on Google Sheets web app

  2. Choose a theme from the listing.
  3. Click on Customise to vary the fonts and colours.
    Themes on Google Sheets web app

Use Google Sheets themes on the cellular app

  1. Faucet the three-dots icon.
  2. Google Sheets makes use of your telephone’s theme settings. In case your telephone is on mild mode, faucet View in darkish theme to make your spreadsheet’s background black.

  3. In case your telephone is in darkish mode, faucet View in mild theme to vary the background to white.

4. Automate repetitive processes

Google Sheets has an extension referred to as Macros. A macro data actions you tackle a spreadsheet after which assigns a keyboard command to that set of actions. Whenever you press the command in your keyboard, the recorded motion repeats in your spreadsheet. Macros can be found on the Google Sheets net app however not the cellular apps. Beneath are the methods you should use macros:

  • Use absolute references: Applies your recording to spreadsheets on the identical spot in numerous spreadsheets.
  • Use relative references: Applies your recordings to any cells you choose.

Use Macros out of your browser

  1. Go to Extensions > Macros > Document macro.
    Macros extension menu on Google Sheets web app

  2. Macros begin recording. Carry out any motion that you must in your spreadsheet.
    Recording new macro on Google Sheets web app

  3. Select a reference, then click on Save.
  4. Kind a reputation on your macro and enter a quantity from 0 to 9 to customise your keyboard command. Then, click on Save.
    Save new macro on Google Sheets web app

  5. To use your macro to your spreadsheet, go to Extensions > Macros.
  6. Choose your macro, and the extension applies the macro to your spreadsheet.

5. Add customized capabilities

Google Sheets has many mathematical capabilities like SUM, DURATION, and FREQUENCY. If you cannot discover a operate that does what you want, create one and add it to Sheets from the Google Apps Script extension, a platform the place you may write code and combine it with Google Workspace apps.

Apps Script is on the market on Google Sheets out of your browser. You may discover it below the Extensions tab. Nonetheless, the extension is not accessible on the cellular app. When you’re new to code, use Google Workspace Market to get capabilities as add-ons.

  1. So as to add customized capabilities from Google Workspace Market, go to Extensions > Add-ons > Get Add-ons.
    Get add-ons on Google Sheets web app

  2. Kind Customized capabilities into the search bar and press the Enter key in your keyboard.
    Google Workspace Marketplace

  3. When you discover a operate you want, choose it. Then click on Set up.
  4. To search out your new operate, go to Extensions > Add-ons > Handle Add-ons.

6. Cleanup and trim information

Google Sheets can double-check your spreadsheet for errors. Use the cleanup device to take away duplicate values from all or choose columns. If double areas seem between your phrases, trim them for a neater look. Sheets additionally affords options on the rest that wants correcting. For instance, if there are inconsistent values. This characteristic shouldn’t be accessible on the cellular app.

  1. Out of your browser, go to Information > Information cleanup.
  2. To routinely delete repeated values, click on Take away duplicates.
  3. To take away double areas between phrases, click on Trim whitespace.
    Data cleanup menu on Google Sheets web app

  4. To view suggestions on what to regulate, click on Cleanup options. The sidebar that seems exhibits options on what wants enchancment in your spreadsheet.

Drop-down menus are helpful in the event you’re making a spreadsheet with repeated values or wish to accumulate responses in a survey. You may predefine a listing of things or numbers and choose from it as an alternative of retyping the worth right into a cell. You may also copy and paste drop-down menus to totally different cells to save lots of time.

  1. Go to Information > Information validation.
    Data validation on Google Sheets web app

  2. To decide on the place the drop-down menus will seem, kind a cell vary.
  3. Set the standards on your drop-down menu.
  4. Select what occurs once you or others choose an invalid merchandise from the listing.
  5. To let others know what your drop-down menu is for, click on the Present validation assist textual content checkbox.
  6. Click on Save. The drop-down menu seems on the spreadsheet.
  7. To repeat and paste a drop-down menu to a different cell, click on the cell that accommodates the menu.
  8. Press Ctrl+C in your keyboard to repeat the menu.
  9. Click on on the cell you wish to paste it in, then press Ctrl+V in your keyboard.

  1. Faucet a cell to pick out it. To pick a number of cells, drag the tiny blue circle till it covers the cells you want.
  2. Faucet the three-dots icon and choose Information Validation.

  3. Use the brand new menu that seems to enter a cell vary, configure standards, and edit your validation textual content.
  4. Faucet Save.

  5. To repeat and paste the drop-down menu to different cells, faucet the cell containing the arrows. To pick a number of cells, drag the blue circle to spotlight them.
  6. Lengthy-press the highlighted cells and faucet Copy. Then spotlight the identical variety of empty cells because the cells with drop-down menus.
  7. Lengthy-press the cells and faucet Paste.

8. Create a sequence

You may enter numerical values resembling dates, time, entire numbers, adverse numbers, and extra sequentially with out retyping them in Google Sheets. You may also autofill alphabets and names of months horizontally or vertically in your spreadsheet. The characteristic is on the market on each the net and cellular app.

Create a sequence in Google Sheets on computer systems

  1. Click on a cell and kind a worth. It may be a quantity or the months of the yr.
  2. Go to the following cell, both horizontal or vertical to the primary one. Then kind the following quantity or month.
    Auto filling months of the year on Google Sheets web app

  3. Click on the primary cell and drag the blue circle to the cell you wish to autofill.
    Auto-filling months of the year horizontally and vertically on Google Sheets web app

Create a sequence in Google Sheets on the cellular app

  1. Faucet a cell and kind a worth.
  2. Go to the next cell and kind the following quantity or letter of the worth.
  3. Faucet the primary cell and drag the blue circle to the cell you wish to autofill.

  4. Lengthy-press the highlighted cells and faucet Auto-fill.

Take information entry to the following degree

Google Sheets affords highly effective capabilities you should use to simplify work. You need to use third-party add-ons to boost your spreadsheet. Moreover, Google Workspace Market affords totally different add-ons for Google Sheets you may set up. You need to use them to construct varieties, create calendars and schedules, generate invoices, and extra.